Circulation Processing Clerk

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Location: Spokane Valley, WA

Company: The Spokesman-Review

 

Family-owned and operated, The Spokesman-Review is the largest, most used, and most trusted news and information provider in the Inland Northwest. We strive to produce the paper every day in a supportive team environment where we are dedicated to the community we serve and the well-being of our employees!

Position: Circulation Processing Clerk

Status: Full-time

Salary: $20-23/hr.

Hours: Mon-Fri – 9-5 (This is a hybrid role with a minimum of one to three in-office workdays expected each week, more often as necessary.)

Location: Spokane Valley, WA

 

About this role: The Circulation Processing Clerk is responsible for processing daily circulation transactions, subscriber payments, and route-related updates to support accurate billing and home delivery operations. This role handles cash, lockbox, bank drafts, and credit card payments; assists with month-end processing and reconciliations; supports reporting; and maintains the integrity of circulation data. The position works independently with minimal supervision while coordinating with circulation and accounting teams to ensure timely, accurate, and compliant processing.

 

What you'll do:

·      Daily circulation transaction and route service setup procedures,  including:

o   Correcting Draw Variances

o   Adjusting draw

o   Processing NYTimes/WSJ/Barrons transactions and audits

o   Maintaining Route Rates

o   Overseeing Routers and facilitating Mass Reroutes

o   Data entry of transactions received through the mail or email

·      Payment processing and Cash Management:

o   Create cash batches for posting and provide batch totals for reconciliation from Lock Box returns and miscellaneous checks on a weekly basis

o   Daily download, posting, and balancing of Lock Box payments received from Wells Fargo Bank

o   Daily processing of bill payments

o   Process subscriber and single copy payments AM/PM and as needed (minimum twice daily)

o   Daily balancing of single copy sales, cash transactions, and credit card payments in accordance with segregation of duties standards

o   Perform batch sync imports and exports related to payment processing

·      Bank Draft and Autopay Processing:

o   Process bank draft autopay files on the 5th and 20th of each month

o   Prepare and transmit bank draft files to Wells Fargo Bank, including scheduled and one-time drafts, ensuring segregation of duties

o   Daily processing of one-time bank draft batches and required file transfers

o   Daily processing of credit card autopay transactions

 

·      Account and Refund Processing

o   Process district work account adjustments, refunds, write-offs, and transfers on a daily or as-needed basis

o   Process subscriber and carrier refunds on a scheduled weekly basis

o   Balance daily deposits

o   Batch weekly and daily payments

o   Reconcile monthly reports to the general ledger

·      Month-End and Financial Close Processes:

o   Perform month-end processes, including:

§  Unearned revenue calculations

§  Grace write-offs and grace due processing

§  Tax liability calculations for Idaho subscribers

o   Extract, format, and prepare monthly journal entries for posting to the General Ledger

o   Conduct monthly reconciliations for:

§  Cash

§  Unearned revenue

§  Subscriber accounts receivable

§  Carrier accounts payable

§  Refunds (subscriber and carrier)

§  Carrier bonds

·       Other duties as assigned

 

What you'll contribute to our team:  

•  Typing, 45 wpm.
•  Good communication skills.
• Keen attention to detail.
• Exemplary problem-solving skills.
• Must be able to work with minimal supervision in a team environment.
• General understanding of accounting principles
• Prior accounting or bookkeeping experience preferred

 

 

What we offer: We are a family-owned and operated multi-business organization with a heart for the community we serve and our employees. We set you up for success by providing the necessary tools and training needed to succeed in your position! We provide:

• A friendly, supportive, and professional team atmosphere.
• Competitive wages and benefits, including Medical, Dental, Vision, 401K matching, Employee Assistance Programs, and so much more!
• We believe work/life balance is key to continued success. We offer Vacation days, Sick Time, Paid Holidays, and Floating Holidays!

 

For detailed information regarding benefits, vacation, sick, and holiday time, please copy and paste the following link into your browser: https://heyzine.com/flip-book/baag-jobs

 

What Next? Create your candidate profile at https://careers.cowlesco.com, complete all required fields, and upload any supporting documents such as a resume, cover letter, references, and examples of work! At the end of your profile creation, simply pick the position(s) you would like to apply for and press "submit." It's that easy!

If you already have a company profile, log in and update your information where necessary, and apply to the open requisition.

If you need assistance with creating or logging into your candidate profile, please email careers@cowlesco.com, and an HR representative will respond as quickly as possible.

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All candidates selected for hire will be required to submit to a background check.

Drug Testing applies to safety-sensitive positions.

Position open until filled.